Required Documents and Procedure -
· When applying for a
visa, you need to present the following documents at the embassy or consulate
responsible for your place of residence:
All documents have to be
produced in 1 original and 1 copy.
documents may be followed by legal action.
All official documents
must be recent i.e. not older than 6 months, attested by local, competent
authorities and then legalized by The Ministry for External Affairs, Consular
Division, Patiala House, New Delhi (more details). In case the original
certificates are in any of the local languages, then an official translation in
English must be attached which must also be duly attested and legalized by
The Applicant should
have a passport valid for at least 3 months after the expiry date of your visa.
Passports valid for more than 10 years will not be accepted as the main
required travel document. It is mandatory to have two blank pages opposite to
Photocopy of the valid
passport (first and last page) is required. If there are any valid visa for
USA/UK/Canada/Australia and any Schengen visa (issued in last three years), if
the visa is in old/cancelled passport than photocopy of those pages are also
and Passports with manual entry or observations concerning the data pages will
not be accepted by the Embassy.
Four photographs of size
3.5 cm x 4.5 cm against a white background with 70-80 % face coverage, the
photo needs to be printed on high-quality paper with at least 600 dpi
resolution. It should be glued to the form and not stapled; one additional
photograph has to be attached to the application form with a paper clip.
Two application forms,
signed and dated by the applicant.
Your original work
permit/training permit obtained by the Belgium-based employer, or his
representative, from the regional employment service which covers the
employer&rsquo;s place of business (VDAB, FOREM or ORBEM). If the
applicant is exempt from the work permit/training permit the relevant
certificate should be provided. Researchers at a Belgian university are advised
to take up this matter with their tutor beforehand.
A Police Clearance
Certificate for the past 1 year. This document is valid only 6 months from the
date of issue. In case you resided in a foreign country during the past 1 year,
you should moreover submit a Police Clearance Certificate issued by the
relevant authorities of that foreign country .
circumstances, complementary documents, such an invitation letter from the
Belgian company or a dispatch letter from the company in India providing
additional information about the goal of the trip, may be demanded.
The submission and
collection of your visa application and passport from VFS can be done either by
the applicant himself/herself or through any authorized person who bears an
original authorization letter signed by the applicant and a photo-ID.
The Embassy of Belgium, New
Delhi has implemented a change in arrangement for the collection of passport(s)
from VFS Global Visa Application Centre. With effect from 27th January 2015,
third party collection of the documents or passports will not be permitted,
except in the following cases:-
Immediate Family Member
(that is Parents, Children, Spouse);
One member of a group
collecting for the entire group;
A person collecting on
behalf of Government officials if authorized on the Government letter head or
If any of the above comes for
passport collection they need to carry the following documents:
Original Government ID
letter from applicant;
It is also mandatory to
mention applicant's personal address. Applicant's passport will not be
couriered to their travel agencies addresses as directed by the Embassy.
courier is not mandatory. For application withdrawal cases, the passport needs
to be collected from VFS only.
Visa Fee Subject to Change.
Although the information on this website has been prepared with utmost care. However, regulations and requirements are subject to change.
Embassy/Consulate reserves the right to ask for additional documents or personal appearance for an interview in special cases. Submission of the above-mentioned documents does not guarantee that a visa is granted. Submission of incomplete documentation or refusal to appear for a special visa interview may result in the rejection of your application.